Documentation for a disability must be current, complete, and provided by a qualified professional. All documentation must be
- on letterhead,
- and signed by the qualified professional.
Documentation varies depending on the specific disability and each student’s documentation is individually reviewed. The diagnostic report must include
- the name and title,
- and license number of the evaluator.
Verification forms are available to assist in the documentation process. Evaluators should not be related to the individual being assessed.
Minimally, the documentation must establish the current functional limitations resulting from the disability. The documentation must provide enough information about the history, scope, and depth of the disability for the University to determine the presence of a disabling condition which significantly impairs a major life function and imposes limitation on some activity associated with the academic process. A school plan such as an Individualized Educational Plan or a 504 Plan is insufficient documentation in and of itself to determine eligibility. These school plans may be included as a part of a more comprehensive evaluative report and are often helpful in describing students’ strengths as well as possible deficits. A formal diagnosis is expected.
All documentation is reviewed by the professional staff of SDS. In some cases, students are requested to provide more documentation than originally submitted.
It is important to recognize that accommodation needs can change over time and are not always identified during the initial diagnostic process. A prior history of accommodation, without demonstration of current need, does not in and of itself warrant provision of a like accommodation. SDS will make the final determination as to whether appropriate and reasonable accommodations are warranted and can be provided to the individual. In addition to documentation as described below, transfer students should provide written verification of accommodations received (and dates served) from the previously attended school(s).
All documentation submitted to SDS is considered confidential and cannot be released to anyone without your permission. This includes test date, disability information, medical information and case notes. All records are stored in locked cabinets.
Documentation should be sent to the following address: University of South Florida St. Petersburg, Student Disabilities Services, 2nd Street South and 6th Avenue, SLC 1203, St. Petersburg, FL 33701-5016.
Documentation may also be faxed to (727) 873-4828