University Advancement plans and develops the overall architecture, functionality and user interface for the USFSP Web site. This includes integration of online communication platforms such as social media, event calendars and crisis communications. University Advancement does not support “personal” pages for faculty; those are handled by Campus Computing.
The content management systems are created and managed by University Advancement.
The 2012 redesign of the USFSP Web site was an iterative process spearheaded by the University Advancement. Learn more about the redesign project.
Please contact Michel Fougères, Director of Constituent Services, at (727) 873-4040 or mfougeres@usfsp.edu, with any questions about the USFSP Web site or managing department pages.
Training for Web Content Managers
Online and in-person training is available for content managers. Please contact Michel Fougères at (727) 873-4040 or mfougeres@usfsp.edu.
Best Practices for Web Content Managers
Forms
Google Forms offers the best way to collect information using a Web form at USFSP. Submissions are stored automatically in a shared, online spreadsheet (in your Google “Drive”). Content managers can also set up the form to trigger e-mails whenever a submission is collected.
In addition, content managers can share access to the submissions spreadsheet with other USFSP faculty, staff or students, just like any other Google Doc. Then these folks can view the submissions that the form has collected. In addition, content managers can add columns in the spreadsheet for notes without interrupting the collection of data.
Note: content managers should never collect sensitive information such as credit cards or social security numbers. This would violate USF IT policies.
To create a Google form:
- Login to Google Drive with your USFSP account and choose Create New > Form.
- Make sure you un-check “Require University of South Florida sign-in to view this form” if you do not want to restrict access to the form. This is important; you should do this now before you save the document.
- Save the document.
- Add your questions and answers.
- Choose a theme; the theme “Wave” works best for the new look-and-feel; “Simply Grey” works best for the old look.
- Choose More Actions > Embed to get the required code. WordPress users should toggle to HTML view before pasting into the editor. Contribute users should choose Insert>HTML Snippet to paste in the code. You can edit the code a bit so the width is set to 760 pixels.
Once the form is live, content managers can see the results by going to their Google Drive. The results spreadsheet will appear as a shared document.
- To see the form results in graphical form — choose Form > Show Summary of Responses.
- To adjust the questions or answers after the form has been published, choose Form > Edit Form.
- While in this edit mode, you can also customize the confirmation page (the page visitors see after they click submit) by selecting More actions > Edit confirmation.
- You can also set up automatic email receipts to the submitter. Please contact Michel Fougeres, Strategic Web Developer & Project Leader, for details.
See additional help from Google.
Photo Credits
Crediting photographers is encouraged.
Style Guide
What’s the correct spelling: email or e-mail? What about website or Web site?
The USF Editorial Guide to Style & Usage is the standard we suggest for all Web pages.
USFSP URLs
The use of usfsp.edu helps to brand the university appropriately. When you reference a (non-Library) Web page, in print or email, or over the phone, it’s the shortest and easiest address that will be easily remembered.
For example, instead of:
http://www.stpt.usf.edu/cob
you should use:
http://www.usfsp.edu/cob
Don’t forget that “index.htm” or “index.html” is also optional. For example, you can shorten:
http://www.stpt.usf.edu/facultysenate/index.htm
to just:
http://www.usfsp.edu/FacultySenate