All records of the recruitment and selection process, including applications, resumes, letters of reference, verifications, minutes of screening/search committee meetings, reference checks and related documents are subject to the State of Florida Public Records Law. "All meetings of any board or commission of any state agency or authority...at which official acts are taken are declared to be public meetings open to the public at all times and no…formal action shall be considered binding except as taken or made at such meeting."  

In accordance with the university’s records retention schedules, hiring authorities are responsible for keeping all records concerning recruitment and selection actions on file for four (4) years from the date of hire of the selected candidate.  Refer to COMPASS Records Management for information regarding records retention.